Fictional example. Meridian State University is invented to demonstrate the framework. Product names are used only for realism and imply no actual deployment or endorsement.
Category
Audience
Visibility
Managed platform

Meridian GPT

Institution-wide

The university's secure, multi-model AI workspace — a choice of approved models, kept under continuous governance. Prompts and files are not used to train vendor models. Available to everyone with an MSU account.

AudienceAll campus
Data allowedPublic & Internal
OwnerOffice of the CIO
Service + System + Model cards Open
Vendor suite

Microsoft 365 Copilot

Institution-wide

AI assistance across Word, Excel, Outlook, and Teams for licensed faculty and staff, governed by the MSU Microsoft 365 tenant.

AudienceLicensed faculty & staff
Data allowedPublic & Internal
OwnerProductivity Services
Service card + tenant note Open
Vendor suite

Google Workspace with Gemini

Institution-wide

Gemini features in Docs, Gmail, and Slides for the MSU Google Workspace for Education tenant.

AudienceAll campus
Data allowedPublic & Internal
OwnerProductivity Services
Service card + tenant note Open
Vendor suite

NotebookLM

Public

A source-grounded research and study assistant. Approved for public and class materials; not for sensitive data.

AudienceStudents & faculty
Data allowedPublic only
OwnerTeaching & Learning
Service card Open
Vendor suite

ChatGPT Edu

Institution-wide

An institution-administered ChatGPT workspace with admin controls and data protections for enrolled members.

AudienceEnrolled members
Data allowedPublic & Internal
OwnerOffice of the CIO
Service card + tenant note Open
Embedded enterprise

IT Service Desk AI

Restricted

AI capabilities embedded in the ITSM platform for ticket summarization and agent assist within IT operations.

AudienceIT staff
Data allowedInternal
OwnerIT Operations
Service + System card Open
CRM, outreach & engagement

Admissions CRM AI

Restricted

AI-assisted communications and triage in the admissions CRM. Configured deeply, so it carries a system card and risk evidence.

AudienceEnrollment staff
Data allowedConfidential (PII)
OwnerEnrollment Management
Service + System + Risk evidence Open
LMS, classroom & assessment

Canvas AI Features

Institution-wide

Course-integrated AI features in the LMS, enabled per the teaching-and-learning RMF profile and instructor discretion.

AudienceStudents & faculty
Data allowedInternal (course data)
OwnerTeaching & Learning
Service card + LMS note Open
AIaaS & gateway

MSU AI API Gateway

Restricted

An institution-controlled gateway to approved cloud AI APIs for campus applications, with logging, quotas, and data controls.

AudienceApproved developers
Data allowedInternal (by approval)
OwnerEnterprise Architecture
System card + Model refs Open
Research

Secure Research AI Cluster

Restricted

On-prem GPU environment for approved research with sensitive or regulated data, with internal model summaries and risk evidence.

AudienceApproved researchers
Data allowedConfidential (by IRB/DUA)
OwnerResearch Computing
System + Model + Risk evidence Open