System Card — as a document

The deployment record for AI in the admissions CRM, which processes student PII. Restricted Internal.

Service CardSystem CardRisk Evidence
Approved — internal
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Meridian State UniversityEnrollment Management
Restricted Internal
AI System Card

Admissions CRM AI — Configured Deployment

Document typeAI System CardVersion2.0
OwnerEnrollment ManagementApproverAI Governance + ISO + Privacy
Data classConfidential (PII)VisibilityRestricted Internal
Last reviewed2026-04-10Next review2026-07-10

1. System purpose & scope

AI features configured within the admissions CRM, scoped to communications and triage over prospective-student records.

2. Architecture & data flow

AI operates inside the CRM boundary. Applicant data is not exported to general AI tools; processing follows the vendor’s data-protection terms.

3. Controls

  • Least-privilege, role-based access
  • Field-level restrictions on sensitive data
  • Audit logging and human-in-the-loop review

4. Governance boundary

Approved for Confidential student PII strictly within the CRM. No automated decisions about applicants.

5. Review history

2026-04-10 · v2.0
Privacy re-review after feature expansion.
2025-10-01 · v1.0
Initial deployment and approval.
Review & approval
System owner — Enrollment Management
Information Security Office
Privacy Office
Date approved
Meridian State University · AI System Card · Admissions CRM AIv2.0 · Restricted Internal · Page 1 of 1

Fictional example document for demonstration. Use Print / Save as PDF to export just the document.