Meridian State UniversityOffice of the CIO · Productivity Services
Institution-wideAI Service Card
Google Workspace with Gemini
| Document type | AI Service Card | Version | 1.2 |
| Owner | Productivity Services | Approver | AI Governance Committee |
| Primary audience | All campus | Visibility | Institution-wide |
| Last reviewed | 2026-03-15 | Next review | 2026-09-15 |
1. Service overview
Gemini features in Google Docs, Gmail, Slides, and Drive within the MSU Google Workspace for Education tenant — helping users draft, summarize, and organize their own content.
2. Intended users & access
Eligible users
All MSU account holders.
Authentication
University SSO.
Cost
Centrally funded.
3. Approved uses
- Drafting and summarizing documents and email
- Generating and organizing slides
- Help with formulas and writing
4. Prohibited uses
- Entering Confidential or regulated data
- Using output as the sole basis for decisions about people
5. Data handling
Maximum data class
Internal.
Training use
Excluded under the education tenant terms.
6. Limitations
Outputs may be inaccurate and must be verified. Availability of features follows the vendor and tenant configuration.
7. Related documentation
- Tenant Note (Restricted Internal)
- Vendor model cards (Public)
- Acceptable Use · Data Classification
Review & approval
Service owner — Productivity Services
Approver — AI Governance Committee
Privacy & security reviewer
Date approved